What is the process to register as a parent or a community volunteer?
All volunteers at Santa Rosa City Schools are processed through Be A Mentor.
Click on: SRCS Volunteer for the link to begin the process of becoming a volunteer.
Adults who wish to volunteer on a school campus, drive and/or chaperone a day and/or overnight field trip, provide consulting services or any other (non-Coach) volunteer activity need to apply through the Volunteer Management System (VMS). The VMS is a web-based software application that allows the District and all schools to better track and provide the appropriate level of clearance for school volunteers. Santa Rosa City Schools has collaborated with Be A Mentor, Inc., to support the online registration and screening process of school volunteers.
Santa Rosa City Schools have four (4) levels of volunteer clearance and tracking. During the online application process, you will be asked to choose the level or levels of clearance you will need based on your anticipated involvement. You may choose to select one, two, three, four, or all three levels of clearance:
Classroom, School Site, Field Trip Chaperones and After School Volunteers (This includes non-SRCS student volunteers from outside agencies or other Districts): These volunteers help in classrooms, with school-based events/activities and after school programs, sporting events or enrichment programs. (This does not include Volunteer Coaches). Level 1 Volunteers require the following Fingerprinting, Copy of Photo ID, Sex Offender Search (Meghan’s Law), TB Screening Assessment, and Mandated Reporter Training.
Field Trip Drivers: All drivers must maintain liability insurance of at least $100,000/$300,000 bodily injury and $50,000 property damage per occurrence. *This level of clearance will allow you to transport students as a driver for field trips, extra-curricular activities and athletic events. In addition, Field Trip Drivers will need Fingerprinting, a Copy of their Photo ID, a Sex Offender Search (Meghan’s Law), a TB Screening Assessment, and Mandated Reporter Training.
Consultants, Contractors, and Agency Personnel: After the Consultant, Contractor or Agency Personnel receive Board approval, they will need: Fingerprinting, Copy of Photo ID, Sex Offender Search (Meghan’s Law), TB Screening Assessment, and Mandated Reporter Training. This includes all persons in this category who are working virtually with students.
Short-Term School Project (Non-Instructional Day). These volunteers serve in short-term projects on non-school days. Projects are outside and include things like Beautification Projects. These Volunteers will need to submit a copy of their Driver's License (or Photo ID) and have a Sex Offender Website Search performed.
For coaching volunteers, please go to the Coaches page.
For those who are invited, or are interested, in being a presenter at a School Site, please contact the Administrators of the site.