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New District Copiers & Secure PIN Access

The district is rolling out a new fleet of copiers designed to improve reliability, reduce unnecessary printing costs, and better manage shared resources across the district.

As part of this update, copier access is now secured using a unique 6-digit PIN.

Beginning Monday, March 2, 2026, all district copiers will use the updated interface and require a PIN to copy, print, or scan.

What’s Changing

  • Copying, printing, and scanning now require a 6-digit PIN

  • Each staff member has their own unique PIN

  • Print from ANYWHERE and pick up print jobs at ANY district copier using the PIN.

  • This applies to all district copiers

  • PINs are accessed through the
    Kyocera Cloud Print and Scan portal (Sign in with Google)

Why This Change Is Happening

The new copiers are part of a new lease that significantly reduces district costs. This update also supports the district's effort to:

  • Protect confidential and sensitive print jobs by ensuring documents are only released to the intended user

  • Reduce unnecessary and abandoned print jobs

  • Lower district-wide printing costs

  • Improve access and reliability for everyone

  • Redirect savings back to instructional and student-focused needs

This is about cost stewardship and efficiency, not added complexity.

Color Printing/Copying

Color printing is not restricted; however, please be advised that color is more expensive than black-and-white. We appreciate your thoughtful consideration when deciding whether color is necessary. If you choose to print in color, please keep the quantity in mind. For a smaller number of copies, you can consider the use of your site copier. For significant color print jobs, please submit your request to the Duplicating Department.

Default Always Black & White

Printing and copying will always default to black-and-white. This is not intended to restrict access, but rather to help manage the costs associated with color printing and copying. If you change the copier settings to color, please remember to switch the copier back to black-and-white when you are finished, especially before printing your next project that does not require color.

How to Find Your 6-Digit PIN

  1. Visit the Kyocera Cloud Print and Scan portal (https://srcschools.org/copiers)

  2. Sign in with Google - using your district Google account

  3. Navigate Top Right Menu: Click your username -> Select User Profile

  4. Your 6-digit PIN will be displayed in the portal under the Credentials tab

📌 You’ll also find a Quick Start Sheet next to each copier with a QR code that takes you directly to the portal to find your PIN.

How to Use the Copier

Once at the copier:

  1. Enter your 6-digit PIN on the screen

  2. Select the function you need:

    • Copy - Tap the Copy Icon - make your copy choices

    • Print - Tap the Kyocera Cloud Print and Scan Icon, then the Kyocera Cloud Print and Scan Tab to display the print jobs. Select the print job you sent from your computer (use the Kyocera Cloud Print and Scan "printer" on your computer when you print). Print

    • Scan to your email - Tap the Kyocera Cloud Print and Scan Icon, then Scan to me Tab. Place the paper in the paper feeder, give your file a name, or leave the default. Scan. The file is emailed to your SRCS email.

    • Optional Scan to Google Drive (if you set it up in your portal) - Tap the Kyocera Cloud Print and Scan Icon, then Google Drive. Place the paper in the paper feeder, give your file a name, or leave the default. Scan. The file will show up in your Google Drive folder your designated in your portal.

For step-by-step instructions, scan the “How to Use This Copier” QR code posted on each machine.

Scanning Notes

  • Scanned documents are delivered digitally (email or drive, depending on your setup)

  • Look for emails coming from Kyocera Cloud Print and Scan when using Scan to me   

  • Files are saved as PDFs

  • If you don't change the name at the copier, the default file names follow this format:

    username – 13-digit number.pdf

Need Help?

If you need assistance:

Common help topics include:

  • I can’t find my PIN

  • My PIN doesn’t work

  • How do I scan to email or drive

Quick Links (Sign in with Google for all resources below)