request a facility reservation

Board Approved SRCS Community Use of School Facilities Fee Schedule

SRCS is pleased to announce a new online facility request and rental system designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.

In partnering with Facilitron, Santa Rosa City Schools has launched custom facility use sites for all district schools - allowing facility use requests to be submitted at any time. Although the process of requesting/approval/management of facility use is now digital, the implementation of Facilitron remains dictated by the SRCS board policies on facility use. The school district's administrative staff will make final decisions on all facility use requests.

Facilitron will assist with the set-up of organizations and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on SRCS's behalf. Payments can be submitted conveniently via Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or be obtained directly through Facilitron.

The new Facilitron system is now live for all sites. Moving forward, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online. If you need any assistance setting up an account and/or submitting a facility use request, you can contact Facilitron directly at: support@facilitron.com, or by calling them at: 800-272-2962 ext 1.

SRCS Certificate of Liability Requirements

All outside organizations must provide a valid Certificate of Insurance (COI) that meets SRCS coverage requirements:

• Minimum coverage: [$1,000,000 per occurrence / $2,000,000 aggregate]
   
• SRCS must be listed as the Certificate Holder
   
• The district must be named as an Additional Insured

For full details, see the SRCS liability insurance requirements document.

Board Approved SRCS Community Use of School Facilities Fee Schedule